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Navitas English Homestay Host Agreement

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Information

This form is a Navitas English Homestay Host agreement where you are required to agree to the terms and conditions related to providing homestay for Navitas English Services. Please ensure that you read the terms and conditions clearly so that you understand them.

New Hosts

You will be required to complete a number of sections including (detailed instructions are included in the form):

Bank Details - provide bank details for homestay payments
Homestay Address - provide your homestay address
Household Members - provide information of all the people who live in the home
Working with Children Information - provide working with children approval number or provide copies of working with children card
Host Agreement -  provide personal details and agree to the terms and conditions


Existing Hosts

You will be required to complete a number of sections including (detailed instructions are included in the form):

Update Information - asked if you would like to update any information about your home
Bank Details - provide bank details for homestay payments
Homestay Address - provide your homestay address
Household Members - provide information of all the people who live in the home
Working with Children Information - provide working with children approval number or provide copies of working with children card
Host Agreement -  provide personal details and agree to the terms and conditions


To Navitas English Services Pty Ltd: Please make my fortnightly homestay payments into the following account:

Schedule 1: Homestay Details



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4. Student

4.1 A student notified by Navitas English to the Host, and for whom the Host agrees to provide the homestay service 

5. Minimum Homestay Requirements

5.1 The Student’s room must be furnished with at least 1 bed, a wardrobe, a desk with chair and light and a bookshelf or chest of drawers.
5.2 The Student’s room must be clean and welcoming and the furniture must be in good condition.
5.3 The Student must have a room for his or her exclusive use unless its a Navitas English organised twin share
5.4 Unless agreed in writing by Navitas English, there must be only 1 student of the same language in the Homestay Address and no more than 3 students hosted at the same time.
5.5 As far as possible, the main meal of the day should be taken with the Household Members (except self-catered homestay)
5.6 Meals should vary throughout the week. Unless otherwise agreed (e.g. self-catered) in writing by Navitas English, the Student has half board during the week, which includes breakfast and dinner at the Homestay Address, with lunch purchased by the Student and full board on the weekend, which includes breakfast, lunch and dinner at the Homestay Address.
5.7 Rooms, common areas, the kitchen and bathrooms in the Homestay Address must be clean and in good repair.
5.8 A minimum of 1 shower per day must be permitted for the Student. The duration of the shower should not exceed 10 minutes.
5.9 Fresh towels and linen must be supplied each week.
5.10 The Student must be given access to laundry facilities.
5.11 The level of English of the Household Members must be of a high level.
5.12 Household Members should talk to the Student as much as possible.
5.13 Total travelling time from the Homestay Address to the Student’s college by public transport and walking should not exceed 45 minutes.
5.14 As far as possible, specific Student wishes and needs should be accommodated, for example non-smoking, allergies and vegetarian food.
5.15 For VIP homestay the student must have private bathroom use and free internet/WiFi
5.16 For Self-Catered homestay the student must be given adequate access to kitchen facilities and equipment

6. Additional Homestay Requirements if the Student is under 18

6.1 Ensure the Student’s good and punctual attendance at school.
6.2 Monitor completion of homework.
6.3 Be aware of and remind the Student to observe Navitas English Code of Conduct.
6.4 Ensure an appropriate bed time.
6.5 Converse with the Student regularly to be aware of activities and company kept outside school hours.
6.6 Ensure that the Student provides information about his or her whereabouts at all times, and that he or she conforms with the basic rules of the household.
6.7 Assist the Student with their laundry.
6.8 Monitor the health, hygiene and eating habits of the Student.
6.9 Ensure that the Student showers daily and has sufficient clean clothes.
6.10 Assist the Student to set up bank accounts and with other similar administrative tasks.
6.11 Assist the Student to make travel arrangements if requested by the Student.
6.12 Contact the Student’s next of kin and the relevant Navitas English contact officer in the event of an emergency involving the Student.
6.13 Monitor and keep Navitas English informed of any health or welfare problems concerning the Student.
6.14 Be available in the event of an emergency involving the Student at school.

7. Fees (GST exclusive)

Brisbane Homestay Fees

Payment to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $260 $320 $200
Homestay Single (over 18) per night $38 $47 $29
Homestay Shared (over 18) per week $240 $300 $180
Homestay Shared (over 18) per night $35 $44 $27
Homestay Single (under 18) per week $285 $345 N/A
Homestay Single (under 18) per night $42 $50 N/A
Homestay Shared (under 18) per week $265 $325 N/A
Homestay Shared (under 18) per night $39 $47 N/A

Fees are payable fortnightly

7. Fees (GST exclusive)

Darwin Homestay Fees

  Payment to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $285 $345 $225
Homestay Single (over 18) per night $41 $49 $32
Homestay Shared (over 18) per week $265 $325 $205
Homestay Shared (over 18) per night $38 $47 $29
Homestay Single (under 18) per week $310 $370 N/A
Homestay Single (under 18) per night $44 $53 N/A
Homestay Shared (under 18) per week $290 $350 N/A
Homestay Shared (under 18) per night $42 $50 N/A

Fees are payable fortnightly

7. Fees (GST exclusive)

Hawthorne Melbourne Homestay Fees

  Payment to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $285 $345 $225
Homestay Single (over 18) per night $41 $49 $32
Homestay Shared (over 18) per week $265 $325 $205
Homestay Shared (over 18) per night $38 $47 $29
Homestay Single (under 18) per week $310 $370 N/A
Homestay Single (under 18) per night $44 $53 N/A
Homestay Shared (under 18) per week $290 $350 N/A
Homestay Shared (under 18) per night $42 $50 N/A

Fees are payable fortnightly

7. Fees (GST exclusive)

Manly Homestay Fees

Payments to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $280 $340 $220
Homestay Single (over 18) per night $41 $49 $32
Homestay Shared (over 18) per week $260 $320 $200
Homestay Shared (over 18) per night $38 $47 $29
Homestay Single (under 18) per week $305 $365 N/A
Homestay Single (under 18) per night $44 $53 N/A
Homestay Shared (under 18) per week $285 $345 N/A
Homestay Shared (under 18) per night $42 $50 N/A

Fees are payable fortnightly

7. Fees (GST exclusive)

Perth Homestay Fees

Payment to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $260 $320 $200
Homestay Single (over 18) per night $38 $47 $29
Homestay Shared (over 18) per week $240 $300 $180
Homestay Shared (over 18) per night $35 $44 $27
Homestay Single (under 18) per week $285 $345 N/A
Homestay Single (under 18) per night $42 $50 N/A
Homestay Shared (under 18) per week $265 $325 N/A
Homestay Shared (under 18) per night $39 $47 N/A

Fees are payable fortnightly

7. Fees (GST exclusive)

Sydney Homestay Fees

Payment to Homestay Family
Homestay Type Standard Homestay VIP Homestay Self-Catered Homestay
Homestay Single (over 18) per week $280 $340 $220
Homestay Single (over 18) per night $41 $49 $32
Homestay Shared (over 18) per week $260 $320 $200
Homestay Shared (over 18) per night $38 $47 $29
Homestay Single (under 18) per week $305 $365 N/A
Homestay Single (under 18) per night $44 $53 N/A
Homestay Shared (under 18) per week $285 $345 N/A
Homestay Shared (under 18) per night $42 $50 N/A

Fees are payable fortnightly

8. Laws

Commonwealth 

8.1 Education Services for Overseas Act 2000 and Regulations 2001
8.2 National Code of Practice for Registration Authorities and Providers of Education and Training 2007 - Standards 5 and 6
8.3 Department of Immigration and Border Protection
8.4 Privacy Act 1988

State

8.5 New South Wales: Commission for Children and Young People Act 1998
8.6 Queensland: Commission for Children and Young People and Child Guardian Act 2000
8.7 Western Australia: Working with Children (criminal Record Checking) Act 2004
8.8 Victoria: Working with Children Act 2005
8.9 Northern Territory: Care and Protection of Children Act 2007

Schedule 2: Terms

1. Appointment of the Host


1.1 Navitas English appoints the Host to provide homestay services to the Student, by permitting the Student to live with the Household Members at the Homestay Address in accordance with this agreement.

2. Obligations of the Host

2.1 The Host must provide the homestay service in accordance with the minimum requirements specified in schedule 1.   

2.2 The Host must, and must ensure that all Houshold Members:
      (a) liaise with Navitas English in providing the homestay service;
      (b) as requested by Navitas English, provide Navitas English with information about the homestay service and matters affecting the Student;
      (c) comply with all reasonable and lawful directions of Navitas English in connection with the agreement;
      (d) comply with:
           (i)     all applicable laws, regulations and codes of practice including those specified in schedule 1 and tenancy laws;
           (ii)    Navitas English Homestay Guidelines for Hosts as notified by Navitas English in the Navitas English Homestay Application Form;
           (iii)   any other Navitas English policies and procedures as notified by Navitas English; and
           (iv)   the terms of any lease or licence of the Homestay address.
2.3 The Host must, as required by Navitas English, maintain appropraite public liability and home and contents insurance or appropraite homestay specific insurance and provide Navitas English with evidence of these policies if requested
2.4 The Host must, as required by Navitas English ensure that all Household Members maintain a valid Working with Children Check number/approval from their state
2.5 The Host must, as required by Navitas English advise of any Household Members who have criminal convictions

2.6 The Host must immediately notify Navitas English of:
      (a) any change or likely change to the Homestay address;
      (b) any change or likely change to the Household Members;
      (c) any plans to go on holiday or be away from the Homestay Address for longer than 2 days while hosting a student;
      (d) any dispute between the Student and any of the Household Members; and
      (e) any incident which may adverseley affect the Student including a medical emergency or an emotional disturbance, absence or other simialr occurence
2.7 If the student is under 18 years of age, the Host acknowledges that he or she has read and must comply with The Department of Immigration and Border Protection and the ESOS code - Standard 5 concerning younger students

3. Fees and Expenses

3.1 Navitas English must pay the Host for providing the homestay service the fees* specified in schedule 1, provided that the homestay service is provided to Navitas English’s reasonable satisfaction.  
3.2 The Host accepts that Navitas English does not pay cancellation fees when a homestay placement is cancelled 

3.3 Navitas English must reimburse the Host for reasonable expenses incurred by the Host in providing the homestay service, provided that the Host obtains Navitas English’s prior written consent before incurring expenses and gives Navitas English:
     (a) details of the expenses incurred, together with evidence acceptable to Navitas English of the incurring of the expenses; and   
     (b) all assistance reasonably required by Navitas English to verify the expenses.
3.4 Payments are made within 1 month after receipt of a tax invoice from the host
3.5 Unless otherwise indicated, amounts stated in this agreement do not include GST. In relation to any GST payable, the recipient of the supply must pay the GST subject to the supplier providing a tax invoice.
3.6 The Host accepts any changes to the fees made by Navitas English

* Fees may vary from those stated in schedule 1 if the fees received by Navitas English are from the previous calendar year.

4. Inspections

4.1 Navitas English may, at any time on notice to the Host, inspect the Homestay Address to:  
     (a) assess the Host’s compliance with his or her obligations under this agreement; or  
     (b) conduct an audit of the Homestay Address in accordance with Navitas English’s procedures,    
     and for this purpose is entitled to entry to the Homestay Address

5. Confidentiality and privacy

5.1 The Host must not during or after the Homestay Period:
     (a) except in the proper course of performance of this agreement, disclose to any person without Navitas English’s prior written consent the terms of this agreement or any confidential information of Navitas English or the Student; or
     (b) use or attempt to use any such confidential information in any manner which may cause injury or loss to Navitas English or the Student or in any manner other than that contemplated by this agreement.
5.2 The Host must:
     (a) ensure that any personal informationobtained in connection with this agreement is dealt with in accordance with the Privacy Act 1988 and Navitas English’s privacy policy;
     (b) only use personal information for the purpose of performing his or her obligations under this agreement; and  
     (c) not, without Navitas English’s prior written consent, disclose or permit access to any personal information other than in accordance with this agreement.
5.3 The Host consents to Navitas English using and disclosing, before and after the Homestay Period, personal information about him or her and the Household Members in connection with Navitas English’s business and in any circumstances relating to the Student. 
5.4 The Host:
     (a) acknowledges that Navitas English has requested information from the Students about any medical conditions or medications about which the Host should know; and
     (b) information referred to in paragraph (a) that is provided to the Host by Navitas English must only be used and disclosed by the Host in accordance with this clause 5.  


6. Disputes

6.1 The Host must refer any disputes between him or her or any Household Members, and the Student, to the Navitas English Accommodation Officer in accordance with Navitas English’s dispute resolution requirements.

7. Termination

7.1 Navitas English may, by notice to the Host, terminate this agreement.
7.2 Without limiting Navitas English’s rights under clause 7.1, if Navitas English receives notice of any allegations of assault, sexual assault, predatory behaviour, mistreatment or abuse, theft or bullying concerning the Student or any other matter which Navitas English considers may adversely affect the Student, Navitas English may immediately remove the Student from the Homestay Address.
7.3 The Host may, by 1 month’s notice to Navitas English, terminate this agreement.

8. Miscellaneous

8.1 A notice under this agreement must be in writing and may be given to the addressee by:
     (a) delivering it to the address of the addressee;
     (b) sending it by pre-paid registered post to the address of the addressee;
     (c) sending it by fax to the fax number of the addressee; or
     (d) sending it by email to the email address of the addressee,
     and the notice will be deemed to have been received by the adresses on receipt
8.2 Nothing contained in this agreement creates an agency, partnership, joint venture or employment relationship between Navitas English and the Host.
8.3 The Host must not assign or novate a right or obligation under this agreement without the prior written consent of Navitas English.
8.4 This agreement embodies the entire agreement between the parties as to its subject matter and all previous arrangements in relation to or affecting this agreement are superseded by it.
8.5 A waiver under this agreement is not binding on Navitas English unless it is in writing and signed by Navitas English. A waiver is not a waiver of any other right.
8.6 The Host must promptly sign all documents and do all things that Navitas English reasonably requests to effect, perfect or complete this agreement and all transactions incidental to it.
8.7 This agreement is governed by and must be construed in accordance with the laws of New South Wales. Each party submits to the non-exclusive jurisdiction of the courts of New South Wales and all courts which have jurisdiction to hear appeals from them.

This agreement is made on the above date between

Navitas English Services Pty Limited (ABN - 13 002 069 730) of Level 15, 255 Elizabeth St, Sydney, NSW, 2000

and

Navitas English has agreed to engage the Host to provide a homestay service and the Host has agreed to do so in the terms set out in schedules 1 and 2.