The Journey of an Employee in a Company Through Web Forms

in front of the laptop

It’s Monday and somewhere, it’s someone’s first day at work. After a demanding hiring process, what should follow is a successful onboarding process. A practice that helps the newly hired employees to effortlessly accommodate with their new job responsibilities, projects and above all, with the company culture.

That would be the first stage of the employee lifecycle and the most important one. But unfortunately, plenty companies place too little emphasis on the employee experience so these processes don’t always work as smoothly and as effectively as they should. Consequently, many end up losing potentially great employees.

If you don’t want to be one of those companies, you need to start focusing on designing a solid employee lifecycle strategy to best engage and retain your employees. In this blog post, we’ll show you how you can seamlessly accomplish that through online forms.

The recruitment stage

Once you’ve started attracting great candidates by developing a strong employer brand, it’s time to think about the recruitment stage.

This involves screening resumes, selecting candidates, testing them and performing reference checks.

Start with placing a branded online job application form on your company website. It’s the fundamental ingredient that will streamline and speed up your hiring efforts and will help you collect relevant applications.

In order to save more precious time for your department while also creating a great candidate experience, a practical approach would be to filter out the inappropriate candidates and make sure to engage the suitable ones.

Test the applicants’ personality and skills with an online quiz . This is also a great way to  separate the applicants interested in following the process from the ones who gave up at this stage.

Asking for references from former employers can also be done through a short and simple online form. Another handy ingredient that facilitates the hiring decision is the Candidate Evaluation Survey.

The onboarding stage

After completing the hiring stage, it’s time for a very important phase of the employee lifecycle: the onboarding.

Even before the employee’s first day, you can start by sending a welcoming letter and add useful information and tips that will help him integrate faster.

The Recruitment Evaluation Survey will allow you to get feedback from your new employees while also making them feel valued. Also consider adding the Employee Benefits Survey to your list of forms to use in this phase.
Ensure that you manage properly the new hire orientation, give employees the chance to acquaint themselves with your company’s mission and values, set clear expectations. Always keep in mind that this is a decisive stage that has a great deal of influence in the employee’s decision of staying with the company.

The development stage

Every employer wants to see employee performance and engagement ideally from the very beginning of hiring new talent. In order to accomplish that, though, he needs to realize that he plays quite an important part in the way things evolve.  Encouraging professional and personal development whilst investing time and resources in employee education and training is crucial.

When necessary, you’ll be able to effectively evaluate performance with the Employee Evaluation Form.

The retention stage

Fostering quality relationships and ensuring a positive company culture are crucial aspects in keeping employees happy, driven to work hard and evolve. Providing an entertaining and creative working environment is part of it. Use the trusty Corporate Climate Survey to measure employee satisfaction and improve it if needed.

The offboarding stage

Whatever the reason, when the journey of an employee has come to an end, you need to make sure that the departure process is just as well established as the onboarding process.

The Employee Exit Interview and the Employee Exit Survey should be indispensable in this stage.

Managing the employee lifecycle may prove to be overwhelming but carefully planning and organizing every stage will undoubtedly produce satisfactory results.

Good luck!

Claudia Borceanu
Claudia Borceanu
is a Social Media Community Manager at 123ContactForm. She manages our social media presence and contributes to the overall communication strategy. Claudia loves nature, music, reading, traveling and learning new things.

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