How to limit the number of times an option is selected?

How to limit the number of times an option is selected?

Limit number of times an option can be chosen

If you want choice field options to accept a limited number of selections, you can enable this feature from the Form Editor. Once an option is unavailable, it will be grayed out on the form.

  1. Click on the choice field to open its Edit Field panel on the left side of the page, then go to Advanced.
  2. In the dropdown list Number of times an option can be chosen, select your preferred limit.

If you want to assign different numbers to options or to set a limit higher than 10, you can do so by selecting Custom (the last option) in the dropdown list. Specify the number of times each option can be chosen, separated by commas. If it is set on 0, form users can choose the option for an unlimited number of times. If it’s set on -1, the option is automatically grayed out and cannot be selected anymore by the form users.

Limit number of times an option can be chosen

If you want to reset the limit, simply press Reset. Don’t worry, your previous submissions won’t be deleted. They will still be found in Submissions.

You could also set the limit to reset itself automatically every day. Just check the box Reset Every Day, under Reset. This option is available only when you have selected Custom in Number of times an option can be chosen.

8 Comments

  1. Jess says:

    We have an event that has four sittings and limited seats available at each sitting. Are we able to set a limit on the number of times a particular sitting is selected so that when the limit is reached, that option is no longer available?

    • Hi Jess!

      If you read the second paragraph from the documentation above, you will see that you can limit each available choice of a choice field with custom values. In your case, you could display the four sittings as four available choices. Let’s say you add a Radio field on the form with four available choices. Choice 1 is Sitting 1, Choice 2 is Sitting 2 and so on. Once you have created the field and added your available choice, go to AdvancedNumber of times an option can be chosen and select Custom. Afterwards you can limit each sitting as you see fit.

      Feel free to try out this example: live form example

      For further assistance, don’t hesitate to contact our Support Team at support@123contactform.com or via our contact form.

      Thanks!

  2. julie says:

    Is “how many times an option can be used” per user or total. For example we only have 10 total of a specific item available. Will it keep the inventory control for 10 total across all users? Or will each user be able to choose up to 10?

    • Hello Julie!

      The option limits the number of times an option can be used by each user individually, not per form. In your case, each user will be able to choose up to 10 items. You could, however, add a Number field on your form for the quantity of the item and use the Limit submissions by input values option. This way, you can set a limit per total.

      If you have more questions or need assistance, please contact our support specialists at support@123contactform.com

      Thanks!

    • nancy says:

      I try to make Unlimited choice for a question “Are you here for?…” But i can’t do it. Can you help me? I am really appreciate it. Thank you

  3. Mavis says:

    Hi

    Base on the template for order form, say for example I want to order 2 Madonna, 3 Rihanna and 4 Beyonce, how do I do that? Because there is only 1 box for quantity.

    Thanks!

    Regards
    Mavis

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